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Solutions | Job description


  • Are responsibilities clearly defined?
  • Do employees know what’s covered in their assessment?
  • Do you and your employees understand who does what?
  • How long does it an employee to identify the person who is in charge?
  • How long does it take to integrate a new employee? Is it fast enough?

Well-written job descriptions answer all of these questions and more. They typically cover duties, responsibilities, skills, education and position requirements. Having complete job descriptions reduces misunderstandings because they let employees know exactly what’s expected of them and each other. Human resources relies on the job descriptions for accurate employee evaluations and when verifying candidate qualifications for a position.

Having documented job descriptions is a requirement of many standards, including ISO 9001. Optimiso Group can take your existing job descriptions or create new ones and turn them into complete, organized descriptions that comply with standards.


Get help with job descriptions or receive personalized advice.

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Create and update your job descriptions quickly with Optimiso software.

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Be trained by experts in quality management endowed with rich field experience
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Writing Job Descriptions
We can manage the whole project of creating and updating job descriptions for you. Project management includes interviewing key employees and writing job descriptions. Or we can share the work by covering only the job descriptions you want us to create. We can also manage a limited aspect of the project.

You can get help with the following:

  • Doing an inventory of position descriptions.
  • Taking an inventory of tasks.
  • Completing a skills inventory to create a skills matrix.
  • Crafting a job description template.
  • Creating and updating job descriptions.

Consulting service
One of our consultants can come to your office and meet with your employees to provide advice on how to write effective job descriptions.

Updating Job Descriptions
Organizations that are in compliance with standards and have efficient operations continuously review and update their job descriptions. We can come to your office or you can send us the new information or modifications and we’ll update the job descriptions for you.

Staffing / Virtual Organization Manager
Need someone to fill the role of a staffing / virtual organization manager, but not ready to hire full-time? You can have one of our virtual organization managers come to your office on the same day(s) every week and take on this responsibility.


Optimiso software helps you create job descriptions. Documents are standardized and it makes updates easy. Each job description can be linked to people, processes, missions, risks and other components. The software can automatically create a matrix of responsibilities.

Here are the Optimiso modules that you need for managing job descriptions:

And if you want to get more specific:


You and your team can attend public training sessions or request personalized onsite training. Topics include:

  • Creating and managing job descriptions.
  • How to explain job descriptions.
  • Motivating employees to use job descriptions.